Legal Assistant

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Legal Assistant
The candidate will register LLC’s & corporations & prepare related organization documents; Research name availability on Division of Corporation website; Prepare & obtain EINs for companies; Clearly and accurately send status updates to clients; Prepare transmittal letters to clients enclosing draft and/or execution documents; Meet with clients to execute documents; Prepare, process & proofread legal & administrative correspondence & documents; Maintain files, communicate with clients, opposing counsels, courts, agencies & the general public; Prepare & process outgoing mail, arrange for specialized mail or messenger service as required; Maintain & update calendars for attorneys, including meetings, appointments, due dates & client-related activities; Keep client internal updates current; Prepare daily time entries for work completed; Proactively demonstrate effective teamwork and provide assistance to other staff members as time permits; Receive & screen telephone calls, take messages as required; Arrange a conference room for meetings and consultations; Complete intake forms and request missing information from clients; Proactively anticipate the needs of attorneys, plan ahead & meet deadlines; When necessary, serve as back-up to Receptionist; and Any other tasks as assigned by the attorney. Must have proven working experience as a legal assistant or secretary. Should have satisfactory knowledge of day-to-day operations of a legal office. Must have computer literacy including Microsoft Office, specifically, Outlook, Word, Excel, and PowerPoint. Should have working knowledge of case management software. Must have High School Diploma or higher. Should have 3-5 years of experience working as a legal assistant.

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