Personal Assistant to the Chief Financial Officer

Profile

Sydney
Categories:
Support, Finance
Provide C-Suite level support to a top finance team
Premium offices in central Sydney CBD location
Leading international law firm with excellent benefits
We’re on the lookout for the next right-hand person to our CFO as well as our Finance leadership team!
Who are we?
We are King & Wood Mallesons. The top tier international law firm, from Asia, for the world.
A firm born in Asia, underpinned by world class capability. With over 2000 lawyers in 30 global locations, we draw from our Western and Eastern perspectives to deliver incisive counsel.
Our unique firm was born out of a big idea – that the world needs a firm like us. A firm that can bridge East and West and create a new standard of world-class legal services. A firm that attracts clients and talent with borderless ambitions. To become the leading top tier international law firm from Asia, for the world. Our clients need a top tier firm in the region who can match deep local understanding with a world-class platform. That's us. That's KWM.
We are driven by a simple purpose – to use our mastery of the law for the lasting prosperity of our clients, people and communities. It’s why we exist. It’s why we are KWM.
Everything we do is grounded in a set of core principles which guide the way we operate as a leading international firm – how we enable our clients to succeed; how we grow our people to be their best and how we support our communities to thrive.
Empathy
Betterment
Quality
Generosity
Clarity
Creativity
Trust
Dynamism
About the role
Primarily working with KWM’s Chief Financial Officer, this top level support role also provides key administrative assistance to the broader Finance leadership team. This would be well suited to a seasoned and proactive PA/EA who has worked with high level stakeholders in a professional services environment.
Given the Finance team’s function, a detail-oriented candidate comfortable with numbers and reporting will be well suited.
Key duties will include:
Diary management, organise client / internal meetings, book conference rooms and travel arrangements
Monitor CFO inbox and respond to queries as appropriate
General support to Finance team including distribution of confidential information to Partners and setting up induction plan for new starters
Assist with Board packs and other reporting – typing and formatting documents, preparing PowerPoint presentations
Updating and maintaining Intranet site/pages
Setting up training sessions via Helix, working closely with the Talent & Capability team, assist in the preparation of training materials
Organise Finance team events including Quarterly updates and regular social events
Track Partner movements in conjunction with GC and finance team including the preparation of summary documents and filing correspondence
Contact Partners and Practice Assistants across the Firm to check information and provide updates to the appropriate team member to ensure systems are updated appropriately
Liaising with the Management Team, Board, Partners, Executive Directors, staff and clients
Communicating clearly to assist clients and callers efficiently and professionally
Filing, photocopying and scanning documentation
What experience are we looking for?
At least 4 years experience in an administrative role providing support to key stakeholders (such as Personal Assistant, Executive Assistant or Legal Secretary)
Advanced MS software skills including Word, Excel, PowerPoint
Minimum typing speed of 60WPM with a high level of accuracy
Reliable and flexible with a strong team focus
Excellent communication skills, and ability to produce high quality written communications
Strong to detail
Ability to prioritise and manage competing demands, and deliver against deadlines
Certificate III in Business Administration or equivalent highly regarded
Why work with us?
We want to be the law firm clients love to work with and a great place to work and grow for our people. It’s important to us and our clients that you our people find working at KWM an enjoyable and rewarding experience.
We know our people value flexibility around when and where they work. So we are committed to offering a more adaptable way to work, we call this Agile Working.
Growth conversations and real-time feedback is also a priority. So whether it’s more targeted and meaningful conversations around professional and personal development, regular feedback, coaching or developing infrastructure, we want to help our people grow.
What else we’ll offer
Formal and informal flexible working patterns and leave arrangements
Holistic wellbeing programs to support mental and physical health, including access to a broad range of mental health resources, gym memberships, flu vaccinations and skin cancer checks
Mobility around our network when opportunities arise
Access to a large range of learning and development opportunities
A detailed framework to support working parents in balancing their personal and professional priorities
Corporate discounts on health and general insurance, superannuation advice and other products and services
Opportunities to participate in a wide range of pro-bono and community impact programs, and inclusion networks
How to apply
Please apply by selecting the apply now link below and completing an online application form.
All job applications must be submitted through
kwm.com
, Seek, LinkedIn or an authorised agency, applications through any other third-party websites will not be accepted.
For further information on this role, please contact Renee Wigan at ****
King & Wood Mallesons is an equal opportunity employer and is committed to principles of diversity and inclusion. Applications from people of Aboriginal and Torres Strait Islander descent are encouraged.

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.
Agencies - please note that we are not currently accepting applications from agencies for this role.

Company info

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