Administrative Assistant 1

Profile

Contact
Agency
People With Developmental Disabilities, Office for
Title
Administrative Assistant 1
Occupational Category
Clerical, Secretarial, Office Aide
Salary Grade
11
Bargaining Unit
ASU - Administrative Services Unit (CSEA)
Salary Range
From $41953 to $51410 Annually
Employment Type
Full-Time
Appointment Type
Permanent
Jurisdictional Class
Competitive Class
Travel Percentage
0%
Workweek
Mon-Fri
Hours Per Week
37.5
Workday
From
8:30 AM
To
4:30 PM
Flextime allowed?
No
Mandatory overtime?
No
Compressed workweek allowed?
No
Telecommuting allowed?
No
County
Schenectady
Street Address
500 Balltown Road
City
Schenectady
State
NY
Zip Code
12304
Minimum Qualifications
Candidates must be reachable for appointment on the current Civil Service Eligible List for this title.
OR
Candidates must have one year of permanent service in the posted title (or Secretary 1) and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of Civil Service Law.
OR
Candidates must have one year of permanent competitive or 55b/c service in a title SG-9 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND must have completed all required mandatory and elective coursework.**
Administrative Assistant Trainee 1:
Transfer: Candidates must have one year of permanent competitive or 55 b/c service in a title SG-6 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.**
Administrative Assistant Trainee 2:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-8 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework.**
Duties Description
POSITION DESCRIPTION:
The duties of Administrative Assistant will include, but not be limited to, the following:
The incumbent of this position will perform the following duties:
• Handle incoming Business Office calls and visitors and route as appropriate.
• Order and maintain office supplies.
• Create and maintain organizational charts
• Process petty cash reimbursement, issue checks
• Assist Business Office Units with telephone and shared mailbox coverage.
• Maintain the Business Officer’s calendar
• Organize meetings
• Administrative tasks for employee hiring – schedule interviews, employee onboarding/offboarding, request access to appropriate programs for staff
• Open and distribute office mail
• Special Projects as assigned
Prefer someone with:
• Ability to work independently, act discreetly and exercise good judgment
• The ability to use a variety of automated software programs
• Very good oral and written communications skills
• Positive attitude and the ability to work well with others in a busy, fast-paced environment with many demands
Additional Comments
ADDITIONAL COMMENTS:
• Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail **** if you have you need help determining if this policy applies to you.
• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment, if position requires working with minors and not previously cleared.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit ****• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should **** or Email at **** to obtain information and RA forms.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• As of 10/12/2021 all OPWDD employees must be vaccinated against COVID-19 or submit to mandatory weekly testing for COVID-19.
• OPWDD is an Equal Opportunity/Affirmative Action Employer.
APPLICATION PROCEDURE:
Interested candidates should submit a cover letter detailing how you meet the minimum qualifications and should fax a current resume to the Capital District DDSO Human Resources Office. Please provide your social security number for service certification and transfer eligibility determination process. Please be sure to include the vacancy number on this announcement on your resume:
Capital District DDSO
Human Resources Office
Building 1
500 Balltown Road
Schenectady, New York 12304
****
****
Email: ****
Some positions may require additional credentials or a background check to verify your identity.
Name
Capital District DDSOO Human Resources
Tele****
****
Email Address
****
Address
Street
500 Balltown Road
Building 1
City
Schenectady
State
NY
Zip Code
12304

Company info

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