Legal Assistant

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Legal Assistant
The candidate will perform word processing activities to create confidential, legal documents (i.e. contracts, b real estate leases, IRB matters, managed care contracts, etc.). Will assist in the preparation of guardianship papers, litigation papers for employee disputes and Board of Trustee materials. Communicate priorities to members of the Legal Affairs department in order to foster the smooth and responsive operation of department. Sort, open and log incoming mail. Notify in-house counsel of all issues requiring immediate action. Make copies, collate, and distribute information, as appropriate. Handle complex and confidential material on a regular basis. Schedule and coordinate meetings, appointments, and conference calls for in-house counsel. Advises counsel of changes, as needed. Maintain department files and records in accordance with established procedures and develops new procedures, as necessary. Greet and receive visitors. Answer telephone calls, takes messages, and exercises initiative in directing and assisting callers. Prepare monthly expense reports for in-house counsel. Maintain supply inventory and prepares purchase requisitions and stationery orders for approval and transmission. Design, maintain and update various departmental spreadsheets and databases. Prepare and distribute meeting notices involving Board of Trustees, Executive Committee and Nominating Committee members. Transcribe tape and meeting minutes for the Board of Trustees, the Executive Committee, and Nominating Committee. Maintain department’s legal expense spreadsheet, which is used as a basis for the preparation of financial reports. Seek appropriate approvals and processes legal invoices and bills for payment. High School Diploma or equivalent, required. Some college coursework, is preferred. Should have 3+ years of previous legal secretarial experience. Working knowledge of PC applications (word processing), is required.

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