Senior Manager Immigration

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Senior Manager, Immigration
Duties: Monitor immigration regulations and maintain internal Firm policies and procedures addressing employment-related immigration matters affecting non-immigrant visa holders, business travel visa holders, and foreign nationals applying for U.S. Permanent Residency. Advise Regional Section Heads, Business Services Directors, and People Advisory Managers on strategic immigration questions. Act as the relationship manager on behalf of White & Case clients, liaising with the White & Case Visa Center to ensure open cases are proceeding quickly and accurately. Update and maintain the Firm's blanket visa petitions. Create and deliver client-specific strategies for individual foreign nationals and recurring programs requiring immigration support (e.g. United States Summer Associates Program, the Latin America Fellowship Program, the Germany Referendar Trainee Rotation Program, etc.). Oversee the work of the Immigration Specialist and Immigration Practice Assistant, which includes, initiating cases with the White & Case Visa Center; Consulting with the White & Case Visa Center to provide necessary information for open and upcoming cases; Guiding clients through requirements for various immigration filings; Coordinating case file preparation and document signatures for Senior Manager of Immigration, client, and internal sponsor / manager review; Organizing, indexing and maintaining internal immigration files, hard-copy and digital; Data entry and audits of HRIS and Immigration Tracking System; Processing invoices related to vendor services contracted on behalf of a client or an attorney. Draft and maintain internal policies addressing business immigration and related matters, including non-immigrant visas for U.S. based foreign nationals, U.S. global mobility assignments, business travel, and Permanent Residency sponsorship. Advise Regional Section Heads, Business Services Directors and Managers, and People Advisory on procedural best practice related to business immigration matters, ensuring adherence to suggested standards. Maintain the United States section of the Immigration Connect page on the White & Case Intranet and liaise with regional counterparts to monitor and maintain global and regional sections in accordance with internal policies/practices and external regulations. Advise the Firm of needed changes to policies and procedures as regulations change. Determine appropriate SLAs for internal Immigration team responses to client requests, and liaise with the White & Case Visa Center to ensure their corresponding response SLAs are met. Develop and deliver regular Town Halls on common business immigration topics to White & Case incumbent and incoming employees. Maintain communication templates for common immigration notices, including, but not limited to, I9 re-verification reminders, business travel immigration procedures, client introductions to the White & Case Visa Center, responses to frequently asked questions related to common visa categories. Deliver Immigration Orientation to foreign nationals joining a U.S. office with a visa-based work authorization to notify them of visa status maintenance requirements and compliance obligations. Draft and maintain verification and visa support letter templates. Monitor the data entry and updates to the internal Immigration Tracker case management software by the Immigration team. Lead data audit procedures to ensure the CMS is current with necessary client data and timing information. Oversee I9 verification procedure for Business and Legal Services workers in the United States, including new hires, inbound transfers, and I9 reverification requirements for foreign nationals with U.S. work authorization. Work with HR Compliance on the maintenance and delivery of I9 verification training to People Advisory annually and ad hoc as regulation changes require. Act as the relationship manager with external counsel & vendors engaged to provide business travel visa support (separate from the White & Case Visa Center). Identify and on-board new counsel & vendors as needed. Draft support letters for business travel visa applications. Advise internal clients on business travel including identifying visa requirements, overseeing the application process including document preparation, and providing travel preparation strategy

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