Paralegal And Legal Operations Manager

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Paralegal and Legal Operations Manager
The candidate will report to the Chief Legal Officer and will work closely with the Law Department Team, to support the growing legal department, by assisting in the development of departmental priorities and leading the execution of key projects. Will interface with professionals in other business units and will work cross functionally, particularly with professionals in Finance, HR, and IT. Manage the Law Department’s budget and forecasting processes, and regularly update and monitor the budget to effectively control costs. Drive the development of monthly and quarterly business metrics and provide operational analysis through reports and dashboards. Work closely with the CLO, negotiate and manage key law firm and vendor relationships, including fee arrangements. Manage resources focused on E-Billing, and related issues and firm communications. Source, evaluate, test, train, implement and support technology solutions throughout the Law Department. Act as system owner for Law Department tools and technology, including Matter Management, E-Billing, Document Management, Intellectual Property Management, and Entity Management. Develop best-in-class systems, policies and processes required for maximum efficiency and consistency. Work with the CLO to develop formal and informal lines of communication with various levels of management outside of the Law Department. Support drafting and revising of commercial contracts, including but not limited to procurement, customer/sales agreements and NDAs. Organize Law Department online files and administer related contracts management systems, including uploading and organizing signed contracts, manage contract signature processes, tagging contracts with appropriate data identifiers, calendaring compliance related tasks and identifying contract management process improvements Support the company’s M&A process, including managing diligence materials, ensuring completion of documents, and drafting correspondence. Research, draft and monitor corporate policies. Manage the formation, maintenance, dissolution, acquisition and disposition of companies, including drafting documents based on existing templates, preparing and maintaining charter documents and foreign qualifications, business registrations and powers of attorney and timely filing statutory reports in all necessary jurisdictions. Assist with facets of Board of Directors and Committee meetings, including agendas, action items, and managing the board portal. Update and maintain corporate minute books for legal entities and as applicable, Board of Directors and Committees, including drafting resolutions, minutes and other necessary documentation. Assist with Annual Meeting of Shareholders. Assist with maintenance and update governance policies and procedures. Manage aspects of Section 16 filings and insider trading/blackout period lists. Assist with preparations and editing of SEC filings (e.g., Forms 8-K, 10-Q, 10-K; Proxy Statement). Complete ad-hoc and special projects as requested/required by the CLO. Conduct legal research on various matters as warranted.

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