Legal Secretary Public Finance

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Legal Secretary – Public Finance
The candidate responsibilities may include: Answer phone calls, take notes/messages and redirect calls when appropriate; Maintain Outlook calendar of firm district meetings for working group; Send calendar invites to schedule firm’s Board of Directors meetings and track calendar responses to confirm quorums; Schedule teleconference meetings and video conferences for attorneys; Handle outgoing mail, certified mail, overnight mail, and courier packages as needed; Sort incoming mail and route to appropriate attorney or paralegal; Send emails to firm Board of Directors and Consultants with meeting notices, minutes, and other meeting documents necessary for board meetings; Send meeting notices to post with various county clerk’s offices and other required posting locations for notices; Make copies of outgoing correspondence, meeting documents, and documents for signature; Open new files for attorneys and update client list as needed; Order food for firm board meetings; Make travel arrangements as needed; Maintain expenses and prepare expense reports for working group; Send monthly invoices to clients; Manage filing of district documents in an organized manner via physical filing system and electronically, including minute books. Must have (2) years’ experience working in a law firm setting. Should have excellent organizational, communication, analytical, and critical thinking skills.

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