Executive Assistant/Paralegal

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Executive Assistant/Paralegal

Duties: Plans and coordinates logistics of Board meetings, whether in person or telephonic. Serves as critical communications point and manager of Board documents, including electronic and printed materials. Organizes and maintains trustee meeting materials and office files. Drafts original correspondence and proof-reads communications. Maintains the “Trustee Portal” website. Assists in management of corporate affairs, including drafting and editing of board resolutions, meeting minutes, and other materials for board meetings; creating and maintaining board books; drafting and editing legal documents such as contracts and releases. Coordinates Commencement activities for Board of Trustees, honorary degree recipients, and faculty escorts, including travel and hotel accommodations, organizing academic robes and hoods; organizes year-end celebratory dinners. Provides administrative support, including calendar maintenance, correspondence, meeting and travel planning, reconciliation of travel expenses and credit card bills. Maintains legal files, including daily work log of current and completed projects. Processes legal bills from receipt through approval, logging, and payment.

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