Contract Administrator

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Contract Administrator
The candidate works independently under the general supervision of the Vice President of Administrative Services. This position has the responsibility to develop, coordinate, and review contracts, leases, memorandum of understandings, and other miscellaneous documents in coordination with management and other legal staff. Exercise considerable initiative and independent judgment in various phases of work. Review, revise, draft, and advise relevant staff on documents including contracts, leases, memorandum of understandings, and related documents under consideration by the College. Monitors the performance of contracts to ensure compliance with stated terms and conditions. Maintains database of contracts and ensures contract renewals and cancellations are initiated in a timely manner. Serves a liaison for faculty, staff, administrators, legal and vendors regarding contracts issues and status. Ensure compliance with contractual terms and conditions. Ensure compliance with federal and state laws and regulations. Ensure contracts are executed in accordance with policies and procedures. Receive requests, update records, initiate paperwork, provide follow-up and obtain approval for changes. Monitor contract files and prepare documents for contract renewal or cancellation. Resolve contract payment disputes and confer with vendors and other divisions concerning contract payments and compliance. Prepare reports for audit and administrative purposes. Research and evaluate new or changed laws regarding contracts. Assist in preparing contract bid documents and perform other duties as assigned. Researches, drafts, reviews, and/or edits policies and procedures, contracts, deeds, leases, and other documents for the College. Assists with College risk management activities by requiring indemnification and insurance provisions in College contracts; ensure receipt and review of certificates of insurance, performance and payment bonds upon receipt; reviews safety manual and procedures. Assists with the processing of claims against the College through coordination with the College liability insurance providers as necessary. Assist the VP with insurance and risk management. Performs related duties as required. Should have Bachelor's degree in Business Administration, Finance, Accounting, Contract Management or related field and 3 years working experience in contract administration, state regulations governing purchase by state institutions, and data entry experience or equivalent combination of education and experience. Experience with North Carolina Bid Laws preferred. A J.D. or MBA is preferred and may count towards the experience requirement.
Closing date: 02/28/17 11:59 PM

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