Administrative Assistant 2 Item 03830

Profile

Contact
Agency
State Comptroller, Office of the
Title
Administrative Assistant 2, Item #03830
Occupational Category
Clerical, Secretarial, Office Aide
Salary Grade
15
Bargaining Unit
M/C - Management / Confidential (Unrepresented)
Salary Range
From $52608 to $65702 Annually
Employment Type
Full-Time
Appointment Type
Contingent Permanent
Jurisdictional Class
Competitive Class
Travel Percentage
0%
Workweek
Mon-Fri
Hours Per Week
37.50
Workday
From
8:30 AM
To
4:30 PM
Flextime allowed?
No
Mandatory overtime?
No
Compressed workweek allowed?
No
Telecommuting allowed?
Yes
County
Albany
Street Address
110 State Street
City
Albany
State
NY
Zip Code
12236
Minimum Qualifications
Interested candidates must be reachable on the Secretary 2 eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
Candidates who are appointed to the Administrative Assistant 2 from the Secretary 2 list (#37-924) will not be required to demonstrate they have completed the eight administrative support courses.
70.1 Transfer:
Eligible candidates must have one year of permanent competitive service in a qualifying title allocated to a grade 13 or higher. If the candidate is not currently incumbering or has not previously held a keyboard or secretarial title, the candidate will be required to take and pass a typing proficiency exam to qualify for transfer.
Keyboarding Test
To be appointed as an Administrative Assistant 2, candidates are required to pass a typing test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy. Generally, the keyboarding test is only valid for five years from the date the candidate passes it.
Duties Description
Report Development Unit Support
• Monitoring the shared email box (CSSU) for new reports and other correspondence and forwarding to the appropriate staff.
• Maintaining the Audit Report Numbering and Tracking System.
o Sequentially numbering audit reports as received and adding them to the various tracking logs (e.g., Milestones, Report Tracking, etc.).
o Updating Routing Sheets and submitting them to the RDU Manager.
o Updating the Report Tracking Spreadsheet with information received from regional staff and editors as reports move through the central office edit process and are released as final reports. Following up with appropriate staff for updates.
• Encrypting all confidential information technology (IT) audit letters and reports and providing the files to regional office staff. Maintaining copies of these letters.
• Assisting with the Corrective Action Plan (CAP) process.
o Scanning in and tracking CAPs that are received.
o Placing CAPs in associated records in the Management Information System (MIS) database and updating records for review and follow-up.
o Providing copies of CAPs from MIS for FOIL requests.
o Preparing reports on CAPs processed, as requested
o Preparing CAP acknowledgment letters and 100-day letters for overdue CAPs and tracking the information.
o Preparing the quarterly reports for the State Education Department to notify them about CAPS received from school districts. Answering any questions regarding the information provided.
• Answering phone calls from local officials and taxpayers and referring to appropriate staff for assistance.
• As assigned, formatting audit reports, including the administrative support functions that go along with this process, such as sending correction sheets, making edits, and sending the reports to the appropriate parties.
• Other related duties as assigned.
Report Development Unit Administration
• Scheduling meetings, training, or conferences; assembling and coordinating materials. As requested, attending such meetings, and preparing a summary of the meeting’s conclusions or agreed upon courses of action.
• Maintaining files (including electronic) of correspondence and other RDU documents. Periodically purging obsolete material in compliance with established Division policies.
• Maintain an up-to-date inventory of office supplies for RDU staff, and ordering new supplies as needed.
• Monitoring and verifying time off requests and time sheets of RDU staff.
• Maintaining and monitoring staff activities in the automated time management section of the MIS; creating/designing reports for management’s use.
• Other related duties as assigned.
Tax Cap Letter Processing
• Preparing and sending tax cap letters to local officials through Intertrac.
o Reviewing the Excel file of letters prepared by PSU and Regional Staff and cleansing the file for conversion. Uploading the file in the Intertrac database.
o Reviewing the converted letters for errors and needed corrections and then sending out the letters.
Supervision-N/A
Additional Comments
• Good organizational skills
• Knowledge and use of the Microsoft Office suite of products (Word, Excel, Teams, PowerPoint, etc.)
• Team player
• Good work ethic
• Professional demeanor
Some positions may require additional credentials or a background check to verify your identity.
Name
Sara Burt
Tele****
****
Email Address
****
Address
Street
Office of Human Resources
110 State Street, 12th Floor
City
Albany
State
NY
Zip Code
12236

Company info

Sign Up Now - WashingtondcCrossing.com