Executive Assistant To The Associate Vice President For Human Resources

Profile

Executive Assistant to the Associate Vice President for Human Resources

Duties: Works closely with the Associate Vice President (AVP) for Human Resources to support the AVP's daily schedule and workload. Provides confidential and high-level administrative support for the AVP and must be able to handle multiple priorities in a fast-paced environment. Interacts with faculty and staff from various departments/offices within the college to foster productive working relationships and must have the ability to diffuse situations and remain calm and courteous at all times. Manage multiple budgets and works closely with the college's budget analysts to ensure accurate planning and monitoring for expenditures. Assists the AVP in planning, organizing, coordinating, directing and executing administrative functions associated with the Office of the AVP for Human Resources and Title IX, such as: Serve as office manager and provide reception and point of contact for the office, including receiving and greeting students/staff/public, answering the phone, providing information about college policies and procedures, and referrals to appropriate college offices/departments. Manage the AVP's calendar; arrange meetings and prepare agendas; follow up on the AVP's commitments and promises. Coordinate travel arrangements and process travel authorizations and reimbursements for the AVP and other HR personnel. Prepare/review confidential correspondence; compose, prepare and distribute general correspondence, minutes, reports and other documents; maintain files. Manage, monitor and reconcile the AVP's operating budget, and various revenue and operating budgets for the office. Perform research and analysis on specific issues. May supervise administrative personnel. Provide administrative support, as directed by the AVP, to the Director of HR. Access employee records and run reports. Coordinate regularly scheduled meetings, which include: sending meeting invites, scheduling space, preparation and distribution of agendas and notes, and maintaining Google Groups and Docs. Coordinate and setup conferences or training sessions, as needed. Manage equipment and supplies and prepare purchase requisition requests and orders. Assist in the development of policies and procedures. Receive and answer Public Records Requests from external agencies. Prepare PowerPoint presentations as needed. Other duties as assigned by the AVP. Provide administrative support for the Title IX Program, to include preparing and forwarding correspondence, providing confidential note-taking and reviewing and filing documents.

Company info

Sign Up Now - WashingtondcCrossing.com