Billing Coordinator

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Billing Coordinator
Duties: The candidate will be a member of the Accounting Department. Will support the billing function for assigned practice area and/or office. Work closely with attorneys in the review and editing of Proformas (hard-copy and paperless), initiate transfers, write-down requests, and markups prior to submitting to assigned Billing Specialist. Monitor work in process, provide reports, and follow up with attorneys as necessary. Identify and resolve billing inaccuracies. Research and respond to internal and external inquiries regarding billing in a timely manner. Review and verify accuracy of billing supporting documentation as required, including requested expense documentation. Assist with distribution of monthly Proformas. Print and mail (or email) all invoices to appropriate recipients. Verify accuracy of billing records, notices and statements for disbursement. Review documents and records to compile information for compliance with client guidelines, fee arrangements per engagement letters or other agreement terms. Review billing rates on a regular basis to ensure compliance with client agreements and annual rate increases. Review aged/unbilled work in process and provide status updates to Billing Supervisor. Review newly opened client matters for assigned billing attorneys with electronic billing to determine if access to the matters has been granted by the clients. Collect information related to internal and external billing issues and provide summary to Billing Specialist for resolution. Assist Collection team members, billing attorneys, and clients with resolution of unpaid invoices, including those with discrepancies. Ensure that all tasks are completed in accordance with Firm and client billing guidelines and policies. Work proactively assisting the billing specialists and attorney teams to accomplish tasks. Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality.

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