Intellectual Property amp Contract Coordinator internal

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Intellectual Property & Contract Coordinator
Duties: Managing OTM(office of Technology Management) template agreements including reviewing the current agreements and collaborating with the OTM staff and Office of the General Counsel to revise as appropriate. Continually update the templates to ensure that the agreements continue to comply with current industry best practices and OTM requirements. Assist technology managers with the drafting of specialized contract clauses. Assisting OTM staff in interpreting University policies and rules and regulations, including the General Rules, related to licensing and agreements. Establishing a deep understanding of the University General Rules of Organization and Procedure (“General Rules”) and Illinois law and federal law applicable to OTM licensing and agreement activities Managing formal document preparation and execution (Declarations, Assignments, Powers of Attorney). Notarize documents as necessary. Managing all aspects of Federal compliance related to University inventions including screening of incoming disclosures, obtaining relevant information from OTM’s central database system and/or the appropriate individual(s) and entry of the information into the Federal iEdison database. Screening all incoming legal correspondence and docketing of all deadlines in OTM’s central database. Administer patent maintenance fee and foreign patent annuity docketing. Uploading legal correspondence into OTM’s database. Entering patent application data into OTM’s database and monitoring application status. Assisting with the processing of invoices for legal services. Conducting legal research on topics of interest to the OTM and presenting results. Researching University and third party patents and patent families including confirming key dates, verifying chain of title, confirming Federal funding. Generating reports from the OTM database including pulling and analyzing the relevant information and processing into the finished report. Drafting US provisional patent applications under the supervision of the patent coordinators. Electronically filing the applications in the United States Patent and Trademark Office. Assisting the patent coordinators with patent prosecution as necessary. May direct and coordinate activities of clerical employee. Performing other related duties as assigned.

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