Billing Coordinator / Analyst

Profile

Salary
Base
salary to $75,000, plus paid overtime, bonus, paid time off, 401K, Medical
Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans,
Flexible Spending Accounts, Transit Program and much more at this Best
U.S. Employer
law firm.
Location
New
York City, NY - U.S.A. - Midtown Manhattan
Duties
Summary
The
Legal Billing Analyst responds to billing-related inquiries from Partners
and assists in implementing and maintaining any billing arrangements with
Partners and clients while maintaining a high level of accuracy in preparing,
reviewing and editing billing analysis and research.
Job
Responsibilities
Generate
proformas (draft bills) at month-end for assigned partners, print proformas,
and distribute them to the partners for their review
Upon receiving
the proformas back from the partners, make adjustments and edits in accordance
with the partners’ requests including narrative edits and transfers of
time and costs.
Process
approved write offs and prepare blended rate invoices when required
Process
joint bills and single bills with appropriate discounts as required
Process
multi-payer bills as needed
Divide,
combine, and link time or cost entries when requested to do so
Transfer
fees and costs to other matters when requested
Review
and analyzes time and cost entries for compliance with client billing policies
and procedures and follow up with partners, clients and e-billing vendors
to ensure that bills are successfully transmitted
Upon request,
provide partners with proformas or work in process (WIP) summary reports
At times,
special billing projects may be required that include reconciliation of
client invoices with payments and applications
Upon request,
various cover letters or Excel spreadsheets may need to be prepared to
send out with the bills
Manage
special E-Bill projects: research and identify all e-bills with issues
dating; work closely with lead Partner and client legal contact to troubleshoot
and resolve identified issues
Setup
login in vendor site, submission of new timekeepers information and rates,
and tracking of same
Calculate
complex yearly timekeeper rate increase for client agreements and update
billing system accordingly;
Maintain
and update e-billing client vendor/systems; calculate new timekeeper rates
and update both firm billing system and e-billing client sites
Submit
e-bills to various e-billing vendors; ensured that e-bills are rendered
in compliance with client special policies and agreements
Troubleshoot
rejected e-bills and resolve any e-billing issues
Analyze
A/R reports to prepare for write-offs and reminder statements
Coordinate
with legal staff and billing partners regarding production of finalized
invoice including, but not limited to: edits or narratives; transfers and
write-offs of timekeeper entries and disbursements; manual creation of
additional fee entries; revising and assigning UTBMS task and activity
codes
Respond
to client inquiries for detailed information and various other documentation
regarding invoices
Work closely
with collections personnel to reconciling client disputes and special requests
Assist
Billing Manager with miscellaneous adhoc accounting projects
Skills
Required
3 years
of billing experience
Must have
understanding of multiple discounts by matter, split party bills, electronic
and narrative billing
Thorough
knowledge of e-billing is required, including knowledge of Serengeti, Datacert,
Counsel Link, TyMetrix, and other e-billing sites
Skilled
with LEDES file formatting
Must have
thorough knowledge of Elite Enterprise or similar billing software
Must be
proficient in Microsoft Excel, Word, and Outlook
Demonstrated
experience with generating, analyzing and interpreting Billing Reports,
including, WIP reports, Summary of Client Matter Reports and Unallocated
Cash Reports

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