Legal Administrative Assistant - Real Estate Group

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Legal Administrative Assistant - Real Estate Group
The candidate will be responsible for assisting in day-to-day operations of attorney practices, including carrying out administrative services, providing support to the practice group(s) to which the LAA is assigned, and ensuring that attorneys are able to provide exceptional service to their clients. Reports and is responsible to assigned attorneys and the Office Administrator/Manager. Maintains regular and punctual attendance. Writes, proofreads, sends, files and manages correspondence, memos, pleadings, contracts, forms, indices and other related documents. Answers telephone and routine questions or routes calls to appropriate staff members. Schedules/manages appointments and maintains updated contacts. Calendars all relevant deadlines. Manages multiple time-sensitive projects and applies various procedural guidelines of differing jurisdictions. Receives, reads and routes incoming mail. Operates office equipment including multi-function machines, cost recovery equipment. Utilizes working knowledge of computer software including Microsoft Word, Outlook, Excel, PowerPoint and Nuance PDF. Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney. Keeps clients informed by maintaining contact; communicating case progress. Maintains case costs by verifying outstanding balances with attorney, clients, and providers. Performs other work-related duties as assigned and appropriate for specific area(s) of law as assigned. Attends staff meetings. Assists nearby LAAs with workload. Updates job knowledge by participating in educational opportunities; reading professional publications. Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. A high school diploma required. Should have 1 years of Real Estate/Trusts & Estate background. Must have Reporting and research skills. should have strong verbal, written skills including strong command of spelling, punctuation, and grammar.

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