Legal Secretary

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Legal Secretary
Duties: Assists with all aspects of legal work in the City’s Law Department, primarily but not exclusively on the civil side of the office. Scheduling appointments and meetings, docketing hearings and other case management dates and maintaining a departmental calendar; preparing pleadings, briefs, motions, memoranda and contracts; assisting with processing and responding to public records requests; securing copies of regulations, statutes dockets and case documents; drafting basic legislation and agendas; creating, organizing and maintaining updated files for cases and projects; and managing correspondence and communications for the department and its attorneys. Schedules appointments and prepares calendar, reports, minutes, agendas, communications, and other documents and correspondence. Represents the department to City staff, the public and elected officials via telephone, e-mail, written and personal contact. Prepares litigation documents including pleadings, motions, briefs, and discovery documents. Prepares some basic legislation (ordinances and resolutions) and basic contracts, for review by departmental attorneys. Reviews requests for legal services and coordinates responses with internal clients and attorneys as well as the public. Handles a variety of confidential materials. Transcribes dictation. Maintains regular attendance and punctuality. Performs other similar duties as assigned.

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