Personal Assistant

Profile

Texas, United States of America

Job Family Group:

Business Administration

Worker Type:

Regular

Posting Start Date:

February 2, 2023

Business unit:

Integrated Gas

Experience Level:

Early Careers

Job Description:

Company description

As a global energy company operating in a challenging world, we set high standards of performance and ethical behaviors. We are judged by how we act and how we live up to our core values of honesty, integrity, and respect for people. Our Business Principles are based on these. They promote trust, openness, teamwork, and professionalism, as well as pride in what we do and how we conduct business.

Building on our core values, we aspire to sustain a diverse and inclusive culture where everyone feels respected and valued, from our employees to our customers and partners. A diverse workforce and an inclusive work environment are vital to our success, leading to greater innovation and better energy solutions.

An innovative place to work

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future – whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently.

A rewarding place to work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

As a processing geophysicist with passion for innovative technology solutions and experience in geophysical processing this is your chance to work in a dynamic environment at the forefront of seismic technologies.

Your critical contribution underpins Upstream investment decisions, maximizing value for Shell and fueling our ambition to deliver more and cleaner energy solutions.

Personal Assistant

What is the role

As a Personal Assistant, you will be responsible for providing business and office administrative support to the Global VP Acquisition Divestment and NBD RES (New Business Development, Renewables and Energy Solutions)

Other key areas of responsibilities include but are not limited to:


You will be assigned in Agenda Management e.g., monitoring, managing, sorting, or routing messages, emails, to respective parties.
Travel arrangements i.e. (incl. required preparations for travel location such as visa requirements, and organizing local matters)
Also, you will organize or coordinate events in/outside Shell offices e.g., for social events, conferences, workshops, meetings, lunches, trainings, talks. These events usually require the job holder to research venues, negotiate with 3rd parties and undertake costing activities. Accountable for full administration before/during/after the event.
Visitor arrangements – Making arrangements for visitor(s) at the office, which includes preparing the agenda, organizing site access, greeting and escorting the visitor(s)
Finance management - Maintenance of accounts, assisting to verify invoices related to the department, supporting the budgeting process and any other data analysis.
Publish e.g., coordinate printing of conference papers, reports, news forum, newsletter, and website.
General office management – You will assist in preparing documents, reports, presentations; preparing meeting minutes (outcomes, action plans, follow up); drafting routine letters; on-boarding new staff in the department on office
You will lead from time to time the execution of sprints to help us get compliant on specific data tools, and other projects that can help the organization & team and would stretch and development the individual in this role


Requirements

What we need from you


Must have legal authorization to work in the US on a full-time basis for anyone other than current employer
You must have minimum of 3 (three) years working experience in executive support
Bachelor’s Degree in any related field is required
Ability to work with minimal supervision and be a self-starter
The ability to work under pressure and cope with last minute changes is essential
Strong written and verbal English language skills
Data privacy and confidentiality given the sensitive nature or projects/pre-reads handled. Ability to hand highly sensitive situations with diplomacy and tact
Working to a global calendar with solid understanding of time zone challenges when scheduling meetings
Keen attention to details skills, administrative/secretarial skills
Excellent interpersonal skills both face to face and on the phone
Excellent organizational skills, attention to details and understanding of the priorities of the organization led by the VP
Excellent interpersonal skills, external focus, cultural sensitivity, and a passion for engagement both internally and externally
Resilience and perseverance whilst dealing with ambiguity, uncertainty, and setbacks
At peak times, flexibility in working hours outside the normal work pattern may be required


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DISCLAIMER:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell participates in E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, protected veteran status, citizenship, genetic information or other protected status under federal, state or local laws. Shell is an Equal Opportunity Employer - Minorities/Females/Veterans/Disability. As a US Federal Contractor, hiring selections are subject to periodic audit review and documentation of your selections should be maintained for a period of three calendar years. It is the policy of Shell in the U.S. (“Shell”) to provide equal opportunity to all individuals, employees and all qualified applicants for employment consistent with employment requirements and qualifications. Shell prohibits discrimination based on race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, citizenship, genetic information, or other protected status under federal, state or local laws. All employees are expected to support this policy and contribute to an environment of equal opportunity. If you need an accommodation for a disability during the resourcing process, please speak with an HR representative.

According to the United Nations, the global population could increase to more than 10 billion people. A key role for society – and for Shell – is to find ways to meet the growing demand for energy, with less carbon emissions. We need people who dare to think differently – to take part in developing tomorrow’s energy solutions today.

Company info

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