Health Information Management Clerk

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Health Information Management Clerk','25497-140708','United States-Texas-Austin-North Austin Medical Center','Part-time','Admitting Registration Clerical & Scheduling','!*!

 

Job Summary – The Health Information Management Clerk is responsible for retrieving and reconciling medical
records and loose documentation from ancillary departments and nursing units. Other duties may include routine
data entry of unbilled reason codes, timely scanning and indexing of late loose documentation, assisting with
release of information (ROI) requests, answering phones, processing accounts assigned to the facility’s Horizon
Patient Folder (HPF) work queues and processing HIM mail. This position may work a day or night shift, and may
work with limited supervision, depending upon the staffing needs of the facility HIM department.
 
Supervisor – Facility Health Information Management (HIM) Leader
 
Supervises – None
 
Duties Include but are not limited to:
 Retrieves discharged medical records from various nursing units and ancillary departments through the
hospital and reconciles them using Meditech compiled reports and/or automated reconciliation to ensure that
all records are accounted for and ready by the deadline for daily pickup by the courier.
 Places reconciled records in the designated courier bins for the HSC courier to retrieve and deliver to
Document Imaging operations.
 Batches, labels and routes loose reports, late charts and/or late documentation to HSC Document Imaging.
 Scans and indexes loose reports/documents that are identified as critical to coding and prioritizes them
according to policy.
 Coordinates the retrieval and printing of medical records from storage, as well as the storage, archival and
record retention of documents and/or other Alternate Media that cannot be scanned into HPF to include
monitor strips (e.g. fetal monitor strips, EKGs, etc.)
 Assists customers with ROI requests, ensuring the validity and authorization of the request, routing to
Healthport, and processing urgent requests on a limited basis.
 May perform routine data entry to assist in updating applicable unbilled reason codes (URCs) into appropriate
systems (HPF, Meditech, Reconciliation Tool) if chart not received/reconciled within established timeframes.
 May assist with the physician suspension process by printing, stuffing and sending out notice letters when
directed, making reminder calls, or recording suspension data in Meditech.
 Processes facility specific HIM mail as applicable.
 May assist with physician questions related to HPF and the physician portal or other issues that may arise.
 Maintains or exceeds established productivity and quality standards.
 Practices and adheres to the Company’s Code of Conduct philosophy and Mission and Value statement.
 Other duties as assigned
 
#ParallonBCOM','!*!Required Competencies, Knowledge, Skills & Abilities
 Adaptability – maintaining effectiveness when experiencing major changes in work tasks or the work
environment; able to adapt to change in environment, work structure/processes, or requirements positively
and proficiently.
 Communications – communicates clearly, proactively, and concisely with all key stakeholders; able to maintain
effectiveness when dealing with difficult situations or people.
 Customer Focus – ensuring that the customer perspective is a driving force behind decisions and activities;
implementing services and practices that meet the customers and organization’s needs.
 Initiating Action – takes prompt action to accomplish objectives; responds quickly and independently, and
takes action that goes beyond the job requirements in order to achieve objectives.
 Managing Work – effectively managing one’s time and resources to ensure that work is completed efficiently.
 Quality Orientation – accomplishing tasks by considering all areas involved, no matter how small; showing
concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of
time.
 Work Standards – setting high standards of performance for self; assuming responsibility and accountability
for successfully completing assignments.
 Must demonstrate proficiency in computer skills and some knowledge of regulatory compliance.
 
Education
High school diploma or equivalent required
 
Experience
1 year experience in an office or hospital environment preferred. Previous experience in the handling of patient
health information and/or medical records is strongly preferred.
 
Certificate/License – None
 
Parallon is an Equal Opportunity Employer (EOE), Minority/Female/Veteran/Disabled, offering a great work environment, challenging career opportunities, and competitive compensation.
 ','Health Information Management Clerk

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