City Clerk

Profile

City Clerk
Duties : Plans, organizes, directs, supervises and coordinates the operations and activities of the City Clerk’s Office. Develops goals, plans and measurements of performance for the operations of the City Clerk’s Office. Confers with members of the City Council to determine administrative support needs and services for the Mayor and City Council. City Council may assign special projects that require grant writing skills and the ability to creatively work to achieve the strategic outlook of the City. Attends meetings of the City Council, organizes and maintains record system for all legislative acts, minutes, reports, transcripts and other official documents of the City Council and ensures the security of such documents. Attends meetings of Committees of Council and keeps minutes and records of all Committees of Council. Certifies and attests all legislative enactments of the City Council such as ordinances and resolutions. Receives and certifies initiative and referendum petitions. Publishes advertising in connection with ordinances, resolutions, bids, elections and related matters. Posts City Council meeting notices and minutes around the City at locations determined by City Council. Summarizes, indexes and files all official documents of the City Council and other official City records. Prepares and distributes official certified copies of all legislative enactments and contract documents to designated state, county and municipal governments. Publishes legislation within ten (10) days of passage. Acts as liaison between the City Council and the news media and general public on official notifications and information requests and other designated matters, which may include media releases, newsletters, providing quotes or conducting interviews with members of the news media when requested by City Council or the City Manager. Acts as a public relations representative for the City. Locates and provides information on minutes, ordinances, resolutions, annexations, vacations and employee retirements upon request of the public or City Council. Answers telephone calls and directs inquiries and requests to the appropriate departments. Composes correspondence, memoranda, legal notices, proclamations and certificates for signature by City Council Members and/or City Clerk following a brief description of intent or purpose or independently as required by general business and social customs. Processes annexation petitions, Charter amendments, note and bond documents, ordinances, permanent record indexes, Council correspondence, booklet preparation, promotion items, travel arrangements, cash receipts, cash reports, and other items as required or requested by the City Council. Prepares budget and payroll documents and requisitions and authorizes payments for supplies and materials for the City Clerk’s Office and that of City Council. Assists with the City legislative process, including assisting with the creation of the Council Agenda from reports, petitions, communications, and motions received from Members of Council, the City Manager, and the citizenry, and provides copies of each item to Members of Council and the press. Prepares certificates and transcripts for inclusion in note and bond documents. Call special meetings, prepare special meeting call notices and distribute to Members of Council and the press. Coordinates the preparation for special City Council activities and projects and supervises the successful completion thereof. Researches and applies to various grant and loans to fund the Special Projects agreed upon by City Council. Execute grant agreements and communicate project updates to the funding organization (Special Projects). Attends meetings, conferences and workshops as requested and authorized. Assists the Department of Neighborhoods with media releases, public relation matters, and special event marketing. Maintain the Calendar of Events for City Council. Performs related work as required.

Company info

Sign Up Now - WashingtondcCrossing.com