Legal Assistant - Criminal Division

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Legal Assistant - Criminal Division
Duties: Perform administrative and legal support to multiple attorneys. Establish and maintain a variety of files. Search legal reference files for information needed by AUSAs in conducting interviews and preparing correspondence. Assemble exhibits, affidavits and other legal documents from file material. Receive visitors and telephone callers. Furnish requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determine which matters should be referred to the AUSA and the urgency of the matter. Maintain calendar(s) of the AUSA(s), schedule appointments, interviews and provide reminders of commitments and court appearances. Produce a variety of written documents and materials utilizing a wide range of office software applications to include Microsoft Word, E-Scan It, and Adobe. Ensure proper format, spelling, punctuation, capitalization, and grammar of documents. Format and proof read Ninth Circuit and District Court briefs to include generating Tables of Contents and Tables of Authorities. Run West Law or Lexis-Nexis checks on citations in accordance with established Federal standards. Prepare Indictments and supporting documentation. Open investigations and work closely with other federal and state agencies. Prepare Grand Jury subpoenas and arrange for service. File legal documents via electronic case filing in Federal Court, Court of Appeals, and Superior Courts, as required. Scan and Bates number Discovery for production to defense and probation Follow DOJ policy for the encryption of all Discovery before distribution. Schedule court reporters, interpreters and witnesses as needed. Make travel arrangements to include authorizations and vouchers through the E2 travel system Assist with periodic case certification process. Work with attorneys and docketing clerk to verify case information. Separate, screen, select, assemble, and organize files and records material for disposition. Purge and close cases at completion. Serve as backup in the reception and mail areas and screen telephone calls and walk-in visitors to the office. Announce calls and visitors to the appropriate staff member or the appropriate office. Take complete and accurate messages and timely forward to the appropriate person. Screen visitors and telephone calls to determine the purpose of call or visit. Answer questions of a general nature and refer callers to appropriate parties. Sort and route mail by determining subject matter and organization designation. Record, control, and process mail which requires special handling, e.g., registered, certified, classified, etc. Obtain receipt signatures. Prepare outgoing material for dispatching to include date stamping, metering or canceling, bundling and bagging mail according to regulations, and wrapping bulk mail. Collect and/or deliver grand jury and unclassified mail and material to individuals or offices. Assist with lifting or moving of furniture, boxes, office supplies, etc., as needed.

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