Receptionist/administrative Assistant

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Receptionist/administrative Assistant
The candidate will be able to perform two roles, both acting as the reception is for our law firm and title company as well as managing the day to day administrative tasks of a busy office. The ideal candidate will be highly self-motivated, professional, willing to be flexible and perform a wide variety of tasks with a positive attitude, and capable of managing their work load and prioritizing tasks in a fun and fast-paced corporate environment. Responsibilities will include: Promptly and professionally answer calls from title and legal clients and direct them to the appropriate staff member or otherwise address their needs. General administrative tasks for the office, such as ordering and maintaining office supplies, scheduling appointments, greeting clients, and other clerical or administrative tasks as assigned; Assist in invoicing of law firm clients using Clio software (training will be provided); Assist in collecting law firm receivables from clients, including email and call reminders for pending bills. Coordinate company communications, including taking calls, responding to emails and interfacing with clients; Schedule meetings and appointments; Develop and sustain a level of professionalism among staff and clientele; May need to drive to drop or pick documents from clients. Must have 1 year of experience as an receptionist and/or administrative assistant. Should have advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software; Should have strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities and exceptional interpersonal skills. Experience of 1 year (Preferred). High school or equivalent (Required).

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