Chief Court Specialist I

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Chief Court Specialist I
Duties: Schedules all circuit court matters: Pre-trials, probation violation arraignments, probation violation hearings, probation violation sentencings, final pre-trials, jury trials, scheduling conferences, settlement conferences, final settlement conferences and bench trials. Coordinates with Friend of the Court and collection department on setting dates for show cause hearings and for custody pre-trials and certain motions. Coordinates and arranges with the sheriff's department times for inmates to be transported to court or make arrangements for a videoconference hearings. Prepares and distributes circuit court docket weekly. Responds to inquiries regarding court schedule. Responds to request for adjournments and determines whether to grant such requests. Coordinates with attorneys, law office staff, prosecutor’s office, probation officers and jail on new dates and times. Coordinating with other Judges and their staff in regards to their availability to cover cases. Tracks when the Judge is in or out. Enters actions and data into the case management system to track actions that take place in a case. Answers and screens phone calls, prepares correspondence to attorney’s, prisoners, litigants and the public, takes and reports messages, reports when Judge will be in and/or available. Follows up on phone calls or inquiries on pleadings that are filed. Prepares: Judgments of Sentence, Orders Appointing Attorneys, Notices of Disqualification, Order of Pretrial Release, Bench Warrant Recalls, Removal of LEIN, Orders to Remit Payment, Opinions and Orders. Coordintates with Sheriff’s department and LEIN to recall or remove warrants and bond conditions. Coordinates with the County Clerk's office regarding files. Prepares files for upcoming week; makes sure appropriate pleadings are in the file for specific hearings. Manages criminal case flow on criminal and civil and domestic cases that are ready for the judge. Prepares and distributes Notices to Appear to attorneys and pro per parties. Furnish pertinent information of cases and court procdures to attorneys, parties, public and media. Conducts scheduling conferences with attorney and/or pro per litigants and prepares orders for Judge’s signature. Coordinates with the County's Clerks office to have jury panel for jury trials. Assists with the selection of jury trials. Supports services for the Court. Sets up and maintains filing systems, receives and updates materials in the law library, requisitioning and maintaining office supplies. Follows up on CHR and abstracts to ensure correct reporting to the Secretary of State and to LEIN for criminal cases. Follows up on incorrect reports. As ADR Clerk responsible for creating case evaluation panels and scheduling case evaluations. Performs critical job functions in the absence of fellow staff members. Performs related work as required.

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