Administrative Assistant

Profile

Human Resources Recruiting
Department
Location
New York, NY - Midtown Manhattan
- NYC
The
Firm
Major U.S. Multinational
Law Firm
Compensation
Base salary up to $60,000,
commensurate with experience, plus paid over-time, yearly performance-based
bonus, generous vacation package, 401K plus match, Medical, Vision and
Dental Coverage, Life and AD&D Insurance, Flexible Spending Accounts,
Tuition reimbursement, Corporate Gym Memberships and more!
Duties
KEY RESPONSIBILITIES
Support the Recruiting Director
of the New York office as well as the Recruiting team with administrative
tasks including answering the phone, maintaining calendar, making
travel arrangements, filing documents, etc.
Assist both Legal Recruiting
Director and Manager with tasks such as creating decks and recruiting reports,
making copies, printing and input of resumes and transcripts, booking conference
rooms for meetings and registering visitors to the firm
Prepare minutes for weekly legal
recruiting team meetings and maintain recruiting resources for team including
recruiting guidebook, checklists and related materials
Research and distribute weekly
emails to summer associates and legal recruiting team regarding the summer
program and recruiting news
Prepare and process invoices
and reimbursement requests for Legal Recruiting Director's approval
Update reports and related materials
on the legal recruiting database
Review, compile and prepare
daily screening committee agenda
Follow up with lawyers as needed
to ensure that applicant evaluations are complete and entered in VI recruit
Assist with greeting applicants
upon arrival and escorting them to interviews
Input data for all appropriate
information for students and new hires as well as all incoming applications
into the recruiting software
Distribute incoming mail to
the appropriate Legal Recruiting and Legal HR team members
Order and compile all materials
for the on campus recruiting process
Print and distribute schedules
during the callback process as well as escort candidates during the in-house
callback process
Prepare and update general fall
recruiting calendar and on campus interviewer line up
Prepare for and attend in-house
cocktail receptions in conjunction with the recruiting processes and summer
program events as needed
Required
4 years of human resources/recruiting
administrative assistant experience
Exceptional calendar and project
management organization
Excellent interpersonal, client
service, and written and verbal communication skills
Bachelor’s degree required

Company info

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