Administrative Assistant

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Administrative Assistant
The candidate works primarily within the Central Services Department under the direction of the Human Resources Director. Assists with administrative functions and receptionist coverage and assists the Support Services Specialist with retiring files and a variety of other tasks as needed. Also lends support to Legal Assistants on an as needed basis, filling in for scheduled absences as required. Receptionist coverage as needed. Receiving, stocking and distribution of office supplies. Serve as backup for the Support Services Specialist as needed. Assist with retiring of client files and maintaining an accurate database of these and other firm files; off-site storage and retrieval of retired files as requested. Run errands outside of the office, which may include pick up of supplies, materials, and equipment, delivering documents to registries and/or courts, or other tasks as needed. Strict adherence to attorney ethical guidelines and maintenance of confidentiality with respect to firm clients and firm business operations. Word processing, transcribing, taking dictation, editing, copying. Organize and prepare documents, information packets, presentations, exhibits. Draft of work product such as letters, agreements, summonses, complaints, motions, memoranda and other legal documents. Initiate and respond to telephone calls, handling mail, drafting responses to correspondence. Schedule and make all necessary arrangements for meetings, calls, conferences with clients and others; meeting with clients, collecting information. Researching and filing documents using customized software programs. Staying current on accepted legal secretarial practices. Work product and conduct consistent with firm values, policies and procedures. Using the following computer programs: Microsoft Office (Word, Excel, PowerPoint), Worldox, Aderant, file room database, PDFdocs, ShoreTel, Other duties and projects as assigned.

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