Administrative Assistant

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Administrative Assistant, Part-time
Duties: Retrieve mail. Forward checks to Administrator. Scan remainder of mail to Records manager. Forward all magazines to named staff. Download all thumb drives and CD’s to Records Manager. Prepare office supply list monthly – Forward to Records Manager. Prepare kitchen supply list monthly – Forward to Administrator. Enter vendor client costs into billing software. Save vendor client costs on the G drive. Assist with Kitchen tasks/cleanup. Assist with Copy Room tasks/cleanup. Assist Billing Specialist as needed. Maintain postage supplies. Scan accounts payable checks to folder on shared drive. Scan accounts receivable payments to folder on shared drive. Organize and internally file 401(k) statements accordingly. Other tasks as assigned by Firm Administrator. Assist with printing/mailing/faxing/emailing tender packages. Set up conference calls. Set up depositions. Register attorneys for depositions and request call in information. Order deposition transcripts. Set up preliminary conferences with carrier reps. Set up initial consults with Insured parties. Set up Zoom meetings/hearings. Organize attorney out of town meetings and events, including researching restaurants, making food orders, coordinating logistics of event, etc.. Deliver binders to Multnomah Court house – non-COVID. Deconstruct deposition and upon request, print and organize deposition, hearing, expert meeting, and trial binders (doing trial binders is infrequent, but all other binders are requested extremely often). Other tasks as assigned by Firm Administrator.

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