Executive Assistant To Vp Of Operations

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Executive Assistant to VP of Operations
Responsibilities: Provide advanced day-to-day and confidential executive administrative support. Provide day-to-day and confidential personal assistant support. Manage calendaring, scheduling, meetings, teleconferences, etc. Book and manage travel arrangements. Interact with senior management and clients, with a high degree of tact and resourcefulness and with a professional demeanor. Organize project files including email correspondence, staff reports, meeting agendas, follow-up actions, etc. Compose and prepare correspondence, project reports, planning documents, and meeting agendas. Attend certain meetings to prepare Minutes and Plan of Action communication following meetings. Screen and directs VP's calls. Screen, manage (prioritize), and respond to VP's emails (if the assistant is CC'd). Plan meeting locations and schedules, including presentation technology, room set up, meals and other accommodations. Prepare PowerPoints, spreadsheets, and other materials for presentations. Manage the firm's Quickbooks Online account, reconcile accounts, draft and print checks to be signed by the VP, etc. Assist with legal document preparation, correspondence, contracts, etc. Make sure priority matters are handled by the VP. Maintain filing system for legal and administrative documents.

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