Vendor Governance Program Manager

Profile

Description
Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Vendor Governance Program Manager (Purchasing Manager) opened to various office locations. We offer competitive compensation and an excellent benefits package.
Position Summary:
The Vendor Governance Program Manager will report to the Director of Procurement and help facilitate relationships between the firm supplier stakeholders and various supplier/partners. This role will manage the full lifecycle of suppliers which includes sourcing the best value suppliers, performing vendor due diligence in onboarding the vendor, negotiating contracts, and ensuring compliance to vendor standards and requirements and the reporting of such.
The Vendor Governance Program Manager will analyze the firm’s supplier program objectives and requirements and make recommendations to improve cost and service while minimizing supplier risk. Minimum travel may be needed as well as in office meetings to support the RFP and Vendor Management processes. The firm currently operates in a decentralized procurement environment (no PO system). We are currently establishing new protocols around our Procurement function with strategic direction to a Supplier Governance Program that this new role will help shape and support.
Duties & Responsibilities:
Assists in managing the firm’s supplier contract repository (refresh is required)
Assists in managing and improving the firm’s Supplier Diversity and ESG Program, including sourcing activities, reporting, and communicating the importance of programs to firm goals
Assists in the creating and management of the RFP process and renegotiation of existing supplier partnerships
Manages various national agreements as key contact/relationship owner
Assists in managing the overall supplier lifecycle:
Oversees onboarding process to ensure the information required from suppliers is received in a timely fashion (Certificates of Insurance, BAA, ND, and other form agreements)
Conducts the proper vendor due diligence and monitoring to minimize supplier risk
Reviews contracts and partners with general counsel during the contracting phase to ensure business /commercial contractual standards and timelines are achieved
Ensures contract compliance and supplier performance and conducts annual business reviews with critical suppliers
Oversees supplier offboarding protocols
Reviews spending trends and activities, and recommends cost saving initiatives and process improvements
Proactively maintains and monitors the future supplier master database to ensure information is complete and accurate
Serves as a resource for the business to resolve any procurement questions as needed
Provides training and coaching on procurement protocols
Skills & Competencies:
Demonstrated ability to work well, be influential, and communicate effectively with senior leadership and staff, including presenting ideas in a clear, succinct manner
Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
Ability to work both independently and as part of a cross-functional team
Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team; ability to build strong customer relationships
Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations; proactive in seeking innovative ways in which to help others
High attention to detail, outstanding organizational skills, and the ability to manage time effectively
Qualifications & Prior Experience:
Bachelor's Degree or equivalent experience is preferred
A minimum of 10 years of experience with respect to the purchasing of various services such as consultants, professional services, office-related supplies, IT-related software/platforms/cloud-based solutions, and facilities related and office support goods and services
Prior experience with supplier diversity programs, sustainability programs, supplier portals; supplier segmentation and third-party risk management
Successful history of effectively managing multiple supplier lifecycles and multiple projects concurrently
Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook; SharePoint experience is preferred
Exceptional computer skills with the ability to learn new software applications quickly
Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.
In support of our unwavering dedication to putting diversity, equity, and inclusion into action, GT participates in the Mansfield Rule Certification Program. This Program, which is administered by The Diversity Lab, aims to increase diverse representation in the legal industry. In July 2020, we achieved Mansfield Rule 3.0 Certification. A year later, in 2021, we achieved Mansfield 4.0 Certification Plus, meaning we went beyond the requirements of the original Mansfield program. Most recently, in 2022, GT gained Mansfield Rule 5.0 Certification Plus – again achieving the highest level of certification a law firm can obtain. GT is currently participating in the Mansfield Rule 6.0 Certification Program. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.

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