Administrative Assistant II

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Administrative Assistant II
Duties: Provides administrative and legal support relating to all activities and services of Law School Community Legal Clinics. Provides technical support relating to case management software used by the clinics and the externship program. Assists clinical personnel in the preparation of grant applications and required reporting under grant awards. Administrative/Legal Support—Performs a variety of administrative tasks including general intake duties. Drafts and prepares correspondence. Creates and updates spreadsheets, fillable .pdf forms and PowerPoint presentations as required. Provides software and office equipment support to faculty and staff. Provides legal assistance to attorneys and students relating to all aspects of case management. Completes special projects as assigned. Data Support— Monitors data input for each of the clinics on a weekly basis or as often as directed and reports findings to staff. Resolves student, staff and faculty issues relating to Clio. Updates fields as necessary. Provides clinic-wide overviews, classroom and one-on-one instruction of the case management software program (Clio) currently in use, as needed. Runs reports using Excel to process data, as required. Works closely with software program support personnel and IT to resolve issues in a timely manner. Grant Writing and Management—Assists faculty and staff with all aspects of grant application process. Prepares monthly, quarterly and annual reports relating to clinical grants and vouchers requests, if applicable. Drafts monitor review packages and assembles other documentation or deliverables, as required by grantors. Maintains financial summary of grant budget(s), as required. Create, format and revise Word documents, Excel spreadsheets, .pdf fillable forms and Power Point presentations. Enter and extrapolate data from Clio.

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