Administrative Assistant

Profile

District:
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School Name:
Lancaster K8
City, State:
Lancaster, TX
County:
Dallas
Region:
Region 10
Category:
Campus
Title:
Administrative Assistant
Salary:
$30,000.00 - $37,500.00 per year
Deadline:
Open until filled.
For more information contact:
Siham Omran
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Phone:
Fax:
Comments:
Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff. Qualifications: Education/Certification:
High school diploma or GED Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills Experience:
Two years of secretarial experience Major Responsibilities and Duties: Records, Reports, and Correspondence 1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested. 2. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines. 3. Maintain school calendar of events. 4. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures. Reception and Phones 5. Receive incoming calls, take reliable messages, and route to appropriate staff. 6. Assist students, teachers, and parents as needed. 7. Schedule meetings and appointments and maintain calendar for principal. Accounting and Inventory 8. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). 9. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment. 10. Maintain inventory of fixed assets, equipment, and supplies. Other 11. Assist with planning, preparation, and setup of faculty meetings and campus activities. 12. Sort, distribute, or deliver mail and other documents. 13. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence. 14. Maintain confidentiality. 15. Any and all other duties as assigned by your immediate supervisor. Supervisory Responsibilities: Monitor the work of campus secretaries and clerical aides.
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