Secretary

Profile

Secretary
Duties: Perform a wide variety of administrative and legal secretarial services to the office. Prepares, edits, and proofreads a variety of documents, e.g. correspondence, agreements, pleadings, spreadsheets and presentations. Manages and assists with complex document production and document formatting. May require use of transcription/dictation equipment. Inputs time entry. Formats, edits and styles basic to complex Word documents including mail merge, large input and tables. Creates and edits presentations, organization charts, graphs, spreadsheets, etc. using various software including PowerPoint, Excel. Converts documents from PDF to Word. Exercises judgment and delegates administrative tasks as needed to the appropriate firm resources, e.g., Paralegals, Attorneys, other Legal Secretaries. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Performs administrative tasks such as photocopying, preparing labels, setting up file folders, preparing mailings, special deliveries and overnight packages. Handles new business intake to request new files, client/matter numbers and assists with the conflicts process. Retrieves information from various online resources and databases. Exercises good judgment when handling work requests and appropriately manages tasks and assignments. Maintains confidential information in a professional and trustworthy manner.

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