Legal Assistant

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Legal Assistant
Duties: Manages the legal affairs of the University, including provision of legal advice and assistance to the president, provost, central administration, deans, directors and faculty, as well as the university Board of Trustees. Responsible for the entire range of legal matters for the University including review of the legal impact of changes in university policy, procedures; contract disputes, claims, and interpretation; advice on university intellectual property; drafting and reviewing documents for all types of real and personal property transactions, including university intellectual property; providing legal advice on all aspects of the employment relationship; providing advice on student activities and student conduct matters; and management of outside counsel. Works closely with members of the cabinet, others in the central administration, deans and faculty, as well as the Office of Equal Opportunity & Access, Human Resources, the Director of Commercialization and Corporate Development, the Procurement and Contracting Services Office, and others. Reports to the General Counsel. Diverse activities are performed independently in an environment that is highly sensitive and confidential, and critical to successful delivery of the university’s mission. Access to highly sensitive, confidential information involving the entire spectrum of the university’s legal affairs, including collective bargaining and must maintain absolute discretion at all times. Supports Public Records Officer by managing and responding to routine public records requests employing set protocols and utilizing templates. Manages and responds to requests for student records. Manages and responds to subpoenas for records. Utilizes task management system to track requests and responses. Supports attorneys and Paralegals by creating exhibits for responses to investigations, administrative proceedings and litigation. Under the direction of the Paralegals, creates case binders for attorney use. Scans and files documents as needed for projects, including conversion of hard copy files for electronic filing system. Coordinates attorney calendars as assigned. Reviews requests for time and gauges them against the needs of the attorneys. Inputs data into FileMaker tracking system related to assignments and outside counsel costs. Assists attorneys and paralegals with file organization tasks. Manages task reminders for attorneys as needed. Utilizes the office’s filing systems. Files and retrieves pertinent operational information daily. Scans and files attorney notes and other materials electronically. Files email from various email boxes into electronic filing system. Filing includes confidential and privileged materials utilized for collective bargaining. Answers telephones, providing general and/or specific information to callers; refers or routes inquiries to other appropriate offices; greets and receives office visitors. Provides backup services when Executive Assistant is absent. Assists transaction attorneys with obtaining contract signatures and other needed coordination. Monitors and orders supplies and equipment as assigned; serves as liaison between the OGC and Community Network Services for computer support, and assists with telephone support as needed. Maintains 5th floor law library and CD collection. Maintains 5th floor copier and laser printer. Assists with other projects and performs other duties as assigned.

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