Administrative Coordinator/LL.M Program Assistant

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Administrative Coordinator/LL.M Program Assistant

Duties: Reporting to the Director of Administration and Student Affairs, the Administrative Coordinator/LLM Program Assistant holds the following responsibilities: Serves as first point of contact for students, staff, visitors and members of the public. Prioritizes and handles wide-ranging inquiries, conveys institutional policies and guidelines as well as updates. Coordinates LL.M. student information, course registration, and progress toward degree requirements. Addresses and resolves questions; researches, updates, publicizes and maintains LL.M.-specific information regarding curriculum; monitors LL.M. student course and written work registration process. Serves as primary departmental resource for automated student information and registration system. Maintains and updates records; designs and produces reports; tests and implements procedures; identifies and resolves issues; creates documentation; handles student inquiries. Plans and implements information sessions, student-oriented events, meetings, and other events as needed. Tasks involve scheduling, communications, arranging for catering and AV, handling related financial policies and processing (all in accordance with departmental norms and School/University guidelines). Manages and implements programming for Visitors Program and for LL.M.-J.D. student interaction. Provides and manages complex administrative support for a busy department. Ensures a friendly yet professional departmental presence, smooth functioning of equipment, and organization of office space; manages supplies, files, and calendars; handles correspondence. Works with other Coordinator to plan and implement the annual Orientation program and in identifying technological and other process-based initiatives to improve the student experience and to enhance the effectiveness of departmental operations. Manages designated financial tasks. Handles additional items as determined by Director of Administration and Student Affairs and by Program’s Assistant Dean.

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