Patent Administrative Assistant

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Patent Administrative Assistant
The candidate will assist the Patent Administrator in Patent Asset Protection in its daily operations. Review incoming emails and legal documents for processing them into our internal system (KSS). Enter patent prosecution data into the respective database, calculate and enter timeline due dates for the patent prosecution. Calculate patent expiration dates and enter all new/updated technology and patent related information as it is being documented in the United States and foreign countries. Conduct various searches in our KSS system as well as website searches (USPTO, ESPACE, WIPO, EPO, etc.), to obtain additional information to update our records. Receive, review and process various signature documents on behalf of the University and our inventors. Obtain requested signatures and forward executed documents to our outside council by the designated deadlines. Review and update any new information pertaining to our inventors, Universities, government agencies and our licensees. Assist in the tracking, logging, and processing of monthly and quarterly annuity/maintenance fees coming due on existing patents both in the United States and foreign countries. Run monthly and quarterly reports for various quality control and billing matters. Additionally, all other administrative tasks and special projects as assigned. Required to become a Notary to notarize various documents and to follow through on processing any additional legalization requirements in foreign countries. This will involve working with the North Carolina Secretary of State’s Office and foreign embassies.

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