Administrative Secretary II

Profile

Administrative Secretary II
Duties: Providing a variety of secretarial support to assigned administrator and department; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports. Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, requisitions, MUNIS reports, etc.) for the purpose of preparing reports or processing requests. Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for meetings, travel requirements, personnel for substitute custodial needs, trash service, election coverage, Presto X, etc.) for the purpose of completing activities and/or delivering services in a timely fashion. Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, zone rosters, attendance reports, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements. Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, MUNIS reports, interview schedules for custodial candidates, attendance reports, incident reports, vacation letters, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information. Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, travel. Responds to inquiries from a variety of internal and external parties via phone and or written or electronic communication (e.g. district staff from all sites, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction. Schedules a wide variety of activities (e.g. appointments, interviews, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator. Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions. Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school operations.

Company info

Sign Up Now - WashingtondcCrossing.com